When transferring files from one computer to another, it sometimes changes the page layout of the book. The most common problem is called text re-flow. Re-flow is the sliding or shifting of text and pictures from the page that you had them on to a different page. Different font settings for various printers are usually the cause of this shifting, but there are other software reasons also. Sometimes the typist may insert several hard returns to finish a page and move to the next chapter instead of using a hard page break at the bottom of the page. Hard page breaks are inserted by positioning the cursor at the bottom of the page and pressing the Ctrl and Enter keys together. It is highly recommended that this be done when you reach the end of a chapter or want some extra white space at the bottom of a page. Hard page returns are not necessary when submitting a PDF file because PDFs won’t re-flow.
Tuesday, October 19, 2010
It was one year ago that I started this blog. I had several people suggest to me that I record many of the tips that I have learned over the 30+ years that I have worked on family histories. So from those suggestions came these helpful tips. My passion is to help people record and share their life stories; therefore my hope is that this blog has been helpful to you.
Keep reading and I’ll keep writing.
Tuesday, October 12, 2010
If your book is done in columns or with a small page size, then it is usually better to hyphenate words. Your right hand margin will be more even and your page layout will look better. Most word processors will automatically hyphenate words for you, but you need to proofread your book carefully to be sure that the hyphen didn’t end up in an unfortunate place. There are a few words that when split in the wrong place make two separate words, like ‘the-rapist’ and ‘thin-king’. While these “howlers” could be funny to some people, they could be upsetting to others. It is better to be safe than sorry, so look for the hyphenation howlers before you approve that final proof copy.
Wednesday, October 6, 2010
In laying out your pages, avoid creating paragraphs which start on the last line of a page or which finish on the first of the next. These isolated lines of text are called ‘widows and orphans’. The solution to this problem is to set your word processor to control the number of lines on a page so as to push the text forward (turn on the widows and orphans feature). You can also move the paragraph to the next page manually, but do this last thing before you publish the book. It will leave an extra-large gap at the bottom of a page but that will look better than an isolated single line of text.